Prepared by Sahil · Prosynergy Bookkeeping · May 2026
Revenue — April
$87,343
▲ +$50,943 vs March (+140%)
Net Income — April
$11,491
▲ Full recovery from March's ($30,867)
Cash on Hand
$30,271
▼ −$13,684 from March · Down 45% since Jan
Profit Quality Score
−0.22
⚠ Concern · A/P paydown distorted cash vs earnings
"April was a record-revenue month for MasterBilt — but cash is down 45% since January and rising materials costs are quietly compressing margins."
Three Power Insights
Your Materials Costs Doubled — And It's Eating Your Margins
April was your best revenue month of the year at $87,343, but materials alone cost $42,704 — that's 49 cents of every revenue dollar, compared to just 24 cents in February. The business is winning work; the question is whether your quotes are keeping pace with what materials actually cost right now. Even a 10% markup adjustment on materials could recover $4,000+ in margin per month at this revenue level.
💡 Action: Pull your April job estimates vs. actuals this week and identify the gap between quoted materials costs and what was actually spent on each job.
Cash Has Dropped Nearly in Half Since January — A Plan Is Needed Now
You started the year with $61,802 in the bank. You ended April with $30,271 — down $31,531 (45%) in four months. Layered on top: $40,743 in credit card balances at roughly 22% interest (~$750/month just to carry them). The cards now exceed your cash on hand. This isn't a crisis yet, but the trajectory needs to reverse. A simple May cash flow projection will tell you whether May can start turning it around.
💡 Action: Before May 20, map expected May revenue collections and set a specific dollar target to apply toward credit card balances this month.
Job Costing Is the Key to Unlocking Your Margin Problem
The P&L shows the what — gross margin dropped to 28.1% in April and went negative in March — but not the why. That answer lives in your job costing data. When every project tracks estimated vs. actual costs in real time, you can see exactly which jobs are profitable, which are losing money, and whether your bids are keeping pace with what materials and labor actually cost. Right now, that visibility isn't in place — and without it, margin problems are only visible after the month closes, when it's too late to act.
💡 Action: Set up a monthly job profitability review — pull the Job Profitability Summary from QuickBooks for every active job and compare estimated vs. actual costs before the next invoice goes out. This one habit could recover thousands in margin per month by catching overruns before they become losses.
P&L Summary — January through April 2026
Jan 2026
Feb 2026
Mar 2026
Apr 2026
3-Mo Avg
Revenue
$55,061
$80,201
$36,400
$87,343
$57,221
COGS
$34,440
$47,189
$54,599
$62,791
$45,409
Gross Profit
$20,620
$33,012
($18,199)
$24,552
$11,811
Gross Margin %
37.5%
41.2%
−50.0%
28.1%
9.5%
Operating Expenses
$26,621
$16,131
$12,668
$12,560
$18,473
Net Income
($6,501)
$13,209
($30,867)
$11,491
($8,053)
Net Margin %
−11.8%
16.5%
−84.8%
13.2%
−14.1%
3-Mo Rolling Average = Jan–Mar. Accrual basis only. Yellow column = rolling benchmark for April.
April 2026 — Cash Flow Waterfall
What This Means
Revenue — $87,343 inYour best month of the year. Jobs are flowing and collections are excellent — zero outstanding receivables at month-end.
Job Costs — $62,791 outMaterials alone were $42,704 — nearly half of everything billed. This is the single number that most needs attention going forward.
A/P Paydown — $13,939 outMarch's vendor bills came due and were fully paid. The right call — vendors are current — but it consumed most of April's operating cash.
Owner Distributions — $6,434 outOwner compensation for the month. At 7.4% of billings, modest relative to April's strong revenue performance.
Ending Cash — $34,271Down $9,684 from March. The $40,743 in outstanding credit card balances creates significant additional pressure on top of this position.
Key Accounts Snapshot — April 30, 2026
Cash in Bank
$30,271
+ $4,000 undeposited = $34,271 total
▼ −$13,684 from March
Accounts Receivable
~$0
DSO ≈ 0 days
✓ Collecting at time of service
Accounts Payable
$1,125
All current · 2 vendors
▼ Paid down from $15,064 in March
Credit Cards
$40,743
Chase Visa $38,487 · Lowes Sync $2,256
⚠ Now exceeds cash on hand
Line of Credit
$20,000
Untouched · Available buffer
→ Unused runway if needed
Long-Term Debt
$21,599
Eli Yoder (~22 mo) · Skid Steer (~51 mo)
✓ On schedule · DSCR 17.4×
Financial Health Ratios — April 2026
Current Ratio
0.55
⚠ Concern
For every $1 owed short-term, only $0.55 is available. Credit card balances are the primary driver. Healthy target: above 1.5.
Quick Ratio
0.55
⚠ Concern
Cash and near-cash don't fully cover current obligations. Both ratios have declined steadily since January. Healthy target: above 1.0.
Gross Margin %
28.1%
👁 Watch
Recovering after March (−50%) but below Jan/Feb levels (37–41%). Materials cost creep is the driver to address immediately.
DSCR — Formal Loans
17.4×
✓ Healthy
Formal loan payments (Eli Yoder + Skid Steer) are very well-covered by operating income. Both loans on schedule. Threshold: above 1.25×.
📅 Before Next Month
The Event
Credit card balances ($40,743) now exceed cash on hand ($34,271). With an estimated $700–$800/month in interest charges building at ~22% APR, plus $688 in scheduled loan payments due in May, the business needs May revenue to land quickly. The untouched $20,000 line of credit remains available as a buffer if project timing creates a gap.
Estimated Dollar Impact
$1,300–$1,500 in May financial obligations (interest + scheduled debt service) before a single job cost is paid.
One Action Item
By May 20 — build a simple May cash flow projection. List expected project invoices, estimated collection dates, and a specific dollar target to apply toward credit card balances. This conversation happens before June opens, not after.
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This report is prepared by Prosynergy Bookkeeping for the internal use of MasterBilt, LLC. All figures are sourced directly from QuickBooks on an accrual basis as of April 30, 2026. This report is for informational purposes only and does not constitute financial, tax, or legal advice. Please consult a licensed CPA or financial advisor for guidance specific to your situation.